Wellingborough, High St, United Reformed Church (High St) is committed to respecting your privacy and protecting your personal information
This Policy explains why we collect personal information, the types of personal information we collect, how we use it and your legal rights.
1. Why do we collect personal information
High St collects personal data for specific, and legitimate purposes and does not process data in a manner that is incompatible with those purposes.
We need to collect and process personal information in order to fulfil the following legitimate interests of High St:
- To allow access to the Church for educational visits, some public events and to carry out maintenance work.
- To organise events and services held at the Church or Salem Hall
- To perform religious ceremonies and services
- To ensure the safety and security of people who work in or visit the Church
- To provide pastoral care
- To promote the work and activities of the Church
- To support raising funds for maintaining the Church or building projects
- To allow High St’s facilities to be hired for private events and services
- To recruit staff and volunteers
We are also required to collect and process personal information to fulfil contractual, legal and statutory obligations.
2. How do we collect personal data
Generally, High St receives personal data from individuals directly. However, it is also necessary to collect data from other sources dependent on the situation, and therefore we will utilise different methods, including electronic forms; email; paper documents; telephone and on some occasions whilst you are visiting the Church.
Visitors to High St should be aware that photographs and video recordings are taken at some Church services and events.
We make use of publicly available information to establish and develop relationships with partners and supporters.
3. What personal information do we collect
For most purposes we need to collect your name and contact details. There are times when we need to collect additional information, such as:
- Requirements and statutory information for people arranging religious ceremonies and services such as weddings, baptisms, blessings and funerals.
- Details for people booking an educational or informational visit to the Church.
- Details for visitors booking tickets for a Church event.
- Details and gift records for people who make donations to the Church.
- Requirements for hiring a room or space in the Church or Salem Hall.
- Areas of expertise for people working in partnership with the Church to either contribute to, support or organise Church services and events.
- Areas of expertise for people providing goods and services to support the work of the Church.
4. Who do we share your personal information with
We collect your information for a specific purpose and will only share this information with a third party when it is necessary to do so in order to fulfil that purpose. This is typically for the following reasons:-
- To fulfil legal and statutory obligations.
- To fulfil contractual obligations.
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
5. How long will we keep your information
High St endeavours to retain personal data for no longer than is necessary for the purpose we obtained it for. We define different data retention periods for the different types of data that we hold, such as legal or regulatory requirements and operational requirements.
6. Your rights
Data Protection laws provide you with the following rights.
Right of access - You may request a copy of your personal data held by High St, for which there is normally no fee, unless the requests is unfounded or excessive.
Right to rectification - You have the right to have personal data rectified if it is inaccurate or incomplete.
Right to erasure - You have the right to request the deletion or removal of personal data where there is no compelling reason for its continued processing.
Right to restrict processing - You have the right to ‘block’ or suppress processing of your personal data.
Right to object - You have the right to object to processing based on legitimate interests or direct marketing.
How to exercise your rights
All requests must be made in writing to the following address.
Data Protection Request
The United Reformed Church
The United Reformed Church Office
Salem Hall
Salem Lane
Wellingborough
NN8 4JT
The request must contain your name; postal address; the right you are exercising; the activity, event or service that the data relates to; any supporting information that will help us identify the data such as when and how you provided it.
7. Complaints
You have the right to lodge a complaint with the Information Commissioner’s Office. Further information, including contact details, is available at www.ico.org.uk.